System includes embedded MSDE/SQL Server Express database server and full support for Microsoft® SQL Server
Native viewing of more than 250 file types allows you access to any document
Versioning and check-in/check-out functions include detailed audit tracking and simplified roll-back processes
Up to 200 unique index fields can be defined for each document
Annotations allow the ability to redact, or hide, certain information within a document from specific users or to add textual notes to a document
Extensive full-text search capabilities that support synonym, stemming, fuzzy logic, phonic, proximity, Boolean, natural language and variable term weighting search options with results displayed in statistically ranked order
Document grants allow external users limited access to specified documents via a browser-accessible, encrypted URL link
Directory Manager automates the importing and indexing of documents from any source media including multi-function devices, network-attached scanners and/or photocopiers
Scan2PVE allows users to scan and upload documents directly from a scanning device into PaperVision Enterprise, making any installation an ad hoc scan station for distributed scanning
Scan2PVE enables users to add, move or delete pages within a document as well as maintain version control on those documents
Configure retention policies to protect records from destruction during specified time periods
Set destruction policies to purge expired records
Send an email notification or require review prior to destruction of any document
Detailed audit trails and disclosure data gathering assist in complying with industry and government regulations, including HIPAA for the healthcare industry, 21CFR Part 11 for FDA regulations and more
Extensive reporting capabilities track system and user activity, including records retention and destruction activities
A single-sign on via windows-integrated authentication simplifies the login process
Optional PaperVision® Enterprise Advanced Administration Pack component provides web-based system administration, including project management and security settings for flexibility and convenience
Optional PaperVision Enterprise Advanced Administration Pack also offers data replication capabilities that use advanced journaling techniques for real-time replication to one or more back up storage locations
Optional PaperVision® Enterprise WorkFlow component, with easy-to-use graphical interface, automates the flow of information through routine business processes
PaperVision Enterprise WorkFlow and Scan2PVE work together to allow users to capture documents and upload them into a new or existing workflow process
Optional PaperVision® Enterprise Report Management processes COLD/ERM print stream data into electronic reports and imports and indexes them into the ECM system
Optional PaperVision® Distribution Assistant allows unlimited file distribution outside the ECM system and provides an embedded viewer
All upgrades are included with annual maintenance, ensuring access to the latest product features and benefits
Complete, detailed online help includes step-by-step instructions to get you started quickly
Toll free, legendary technical support is eager to assist with any questions you may have
Security
256-bit AES encryption occurs during import, during transmission, optionally when data is stored and in communication with other PaperVision Enterprise products
Session ID encryption ensures that a session ID cannot be guessed to hijack a session
Support for Secure Sockets Layer (SSL) and non-standard ports ensures data transmission security
Session-source validation and IP address limiting guarantees users can access the system only from authorized locations
Automatic session termination closes a user’s session when it sits idle for a defined period of time
Function-level security verification is performed for every API call made to PaperVision Enterprise, whether from the application or through API calls
Security-policy administration tools include account lockouts, password complexity requirements and expiration
Group-level security assigns a common set of access rights to all users within a group
User-level security defines individual user permissions
Project-level security assigns functionality-based security at the project level
Document-level security allows for more specific security settings down to the individual document
Function security controls user rights, such as printing, emailing, exporting and deleting
Index-level security controls user ability to view and/or edit document index fields
Grant users the ability to create retention locks, to set destruction dates and to approve or deny documents scheduled to be destroyed
Company administrators can configure their own security policies, including encryption and records retention policies
Scalability and Reliability
Browser-based or desktop client installation with identical functionality
Centralized administration console is included and provides access to all administrative functions
Support for multiple database servers accommodates growing storage needs
System supports an unlimited number of companies and projects
Full support for hardware load-balancing and Windows® Network Load Balancing provides additional reliability and scalability
Innovative support for process redirection enables offloading of processor-intensive activity to specialized servers
Automated report archiving allows you to decide how many entries are retained, while the rest are archived automatically
Automation service improves productivity by automating backup processing, maintenance jobs and data imports
Automated importing of files, including email, network files and print stream data
Backup processing enables organizations to package a duplicate copy of data into a single, encrypted, compressed file for data replication
Data Transfer Manager sends packaged backup files (through FTP or secure FTP) to a separate site for disaster protection
Integration
Extensive use of web services supports integration and cross-platform compatibility
COM-based APIs support both local and remote communications without requiring modification to code
ActiveX® (OCX) controls can be embedded into third-party applications
Customizable source code is included for both browser-based and desktop client applications
Integration Manager enables point-and-click integration with third-party applications
PaperVision® Enterprise Tools provide out-of-the-box integration with Microsoft® Office applications, including Word, Excel, PowerPoint, Outlook and Windows Explorer
Scan2PVE is compatible with any TWAIN-enabled scanning device to input single or multi-page documents directly into PaperVision Enterprise
Optional PaperVision Enterprise Advanced Administration Pack provides additional API integration tools to automate administrative functions
Integration with Microsoft® Office SharePoint® Server 2007 enables companies to leverage the PaperVision® Enterprise document management and workflow functionality directly within their SharePoint portal
System Requirements
Microsoft® Windows® XP or higher
Internet Explorer® 6.0 or higher, Mozilla® Firefox® 1.5 or higher
Microsoft® Internet Information Services 5.0 or higher
